Before Mobility
ATTENTION, CHANGE IN DOCUMENT UPLOAD!
Before departure for mobility, the student is obliged to fill in and upload to the .xlsx file Erasmus+ mandatory documentation before departure the following seven documents:
1. Online Learning Agreement – in the Online Learning Agreement, the student specifies the subjects they plan to study at the host university. The current offer of courses for the given academic year can be found on the university’s website. By signing the LA, the Vice‑Dean for International Relations confirms that the selected courses, after their successful completion and the end of the mobility, will be recognised as equivalents of courses at the Faculty of Commerce.
Each student of the 1st and 2nd level of study must complete at least 5 courses or 30 ECTS credits.
In the case of PhD studies, a mobility participant who is a PhD student is obliged to submit, before mobility, a research plan approved by the supervisor at the home university and, after the end of mobility, a research plan confirmed by the supervisor at the host institution. The document must also contain a percentage statement of fulfilment of the research plan. If the conditions set out in the research plan are not met, the participant is obliged to return a proportional part of the grant contribution (e.g., if the research plan is fulfilled at 30%, 70% of the grant contribution from the second instalment will be reduced).
What needs to be done before signing the OLA?
Before you fill in the OLA, you must have the courses you selected at the host university approved and confirmed by the Vice‑Dean for International Relations. Therefore, it is necessary to prepare the following documents and follow several rules and steps:
- Prepare a list – a complete offer of all courses at the host university in the relevant semester (pay attention to the semester!), i.e., all courses from which you can choose. If the course list is published and available online, also include a link to the list of courses.
- Proposal of courses – a fully completed form (to download HERE), where, in individual rows, you list the courses of your study plan at the Faculty of Commerce + the number of credits and, in the next column, the courses you selected + the number of credits you wish to study at the host university as equivalents for the courses at the Faculty of Commerce. In the same row, indicate the courses that are to be mutually recognised, i.e., when you successfully complete the course at the host university, it will be recognised after your return as the course you would have completed at the Faculty of Commerce if you had not gone abroad.
- the courses you choose from the offer of the host university must be compatible with the courses you would be studying at that time at the Faculty of Commerce,
- the most important factor in course selection is content alignment; it is not important that the course titles are identical, nor in which year or level of study the course is taught at the host university,
- the Bachelor’s Thesis Seminar and the Master’s Thesis Seminar cannot be recognised for any course completed abroad, so please do not look for an equivalent (however, we recommend that at the beginning of the semester you contact your thesis supervisor, inform them of your situation and arrange a schedule of tasks and possibly online consultations in advance)
- in the event of ambiguity regarding the substitution of a course in your study plan by a course at the host university based on the course title, we will require you to send us by email the syllabus of the course(s) at the host university.
Carefully study the principles of recognition of part of studies, which are regulated by the internal directive of the Dean of the Faculty of Commerce No. 1/2024, from which certain rights but also obligations arise for you.
- Send the completed “proposal of courses” form in .docx format together with the list – a complete offer of all courses + course syllabi at the host university by email to the International Relations Office of the Faculty of Commerce:
- The Vice‑Dean for International Relations of the Faculty of Commerce will check, possibly modify, and subsequently approve the proposed courses. We will send you the approved proposal of courses electronically so that you can fill in the OLA via www.learning-agreement.eu.
Notice: We reserve the right to respond within 10 days from receipt of the proposal of courses.
- Save the approved proposal of courses, as you will need it after the end of mobility – on its basis you will fill in the application for course recognition. At the same time, the proposal of courses will serve for approval of any course changes during mobility.
- After receiving the approved proposal of courses, fill in and sign the Online Learning Agreement at www.learning-agreement.eu. The system will automatically send an email requesting the OLA signature to the Vice‑Dean for International Relations, who will check the completed OLA in the system, sign it, or return it for completion/modification.
Guide to completing Online Learning Agreement 3.0
- Download the Online Learning Agreement (OLA) signed by all contracting parties in PDF format and upload it to the .xlsx file Erasmus+ mandatory documentation before departure.
2. Letter of Acceptance confirmed by the host institution – after sending all documents to the host university (observe all deadlines, instructions and information sent to you by the host university by email), you should receive a so‑called Letter of Acceptance (sometimes you may receive it even before submitting the required documentation). After receiving the Letter of Acceptance, upload it to the .xlsx file Erasmus+ mandatory documentation before departure.
3. Study leave – when the student receives the Letter of Acceptance from the host university, they are obliged to upload it to the .xlsx file Erasmus+ mandatory documentation before departure and contact by email the CIR coordinator (Mgr. Szabová or Ing. Kičinová) to request the issuance of a confirmation of the study stay abroad. Subsequently, the student may request for study leave the Vice‑Dean for International Relations of the Faculty of Commerce.
To obtain consent for study leave, you must electronically send to the International Relations Office at :
- confirmation of the study stay – based on the Letter of Acceptance, the CIR will electronically confirm to the relevant faculty the planned study stay abroad for the relevant period,,
- a completed and electronically signed (for example, using the online tool https://smallpdf.com/sign-pdfhttps://smallpdf.com/sign-pdf) request for study leave – to download HERE.
The request signed electronically (for example, using the online tool https://smallpdf.com/sign-pdfhttps://smallpdf.com/sign-pdf) together with the confirmation of the study stay must be sent to :
After checking that the conditions are met, the Study Office will send you by email the consent to study leave, which must be uploaded to the .xlsx file Erasmus+ mandatory documentation before departure
Notice: We reserve the right to respond within 10 days after receiving the complete documentation required to issue the consent to study leave.
4. Bank details – the student is obliged to fill in (bank name and account number) in the .xlsx file Erasmus+ mandatory documentation before departure. Every student travelling abroad must have a bank account in their own name, to which the grant contribution will be sent.
5. Travel insurance (name of the commercial insurance company and policy number)
6. Copy of the travel insurance contract – the student is obliged to arrange comprehensive travel medical insurance and accident insurance for the entire duration of the study stay. We recommend arranging ERAPO travel insurance – specialised insurance for Erasmus+ mobilities. You can choose from 3 insurance packages:
- „ERAPO basic“ – includes the minimum requirements.
- „ERAPO standard“ – also includes the recommended liability insurance for damage caused by participants at school and legal expenses insurance.
- „ERAPO premium“– additionally includes luggage insurance and technical assistance in the event of a rescue operation in the mountains.
More info: www.erapo.sk
Note: A valid insurance contract (not a Policy Proposal) that has been duly paid must be uploaded to the application. Together with the contract, it is necessary to upload the scope of coverage (either contained in the contract, a table, etc.). In the case of ERAPO insurance, this is the ERAPO certificate. If you conclude insurance remotely (online in the case of ERAPO) and you are issued a policy proposal, you must upload confirmation of payment of the insurance policy (compress both documents into a .zip file and then upload it to the .xlsx file).
7. A valid copy of the European Health Insurance Card.
8. Green travel – Statutory declaration + travel documents – green travel is an environmentally friendly form of travel. If the student does not travel by plane for the Erasmus+ study stay, they may use so‑called green travel. Such forms of travel include travelling by train, bus, boat, or shared car, i.e., car‑pooling (at least 2 students, not family members). In the new project, the student may apply for a green travel contribution and thus receive, in addition to the individual support, a one‑off “top‑up” contribution of EUR 50. In the case of this type of travel, the student is entitled to reimbursement of extra travel days (max. 2 days BEFORE mobility and max. 2 days AFTER mobility). These days will be included in the individual support with the grant..
Signing the financial agreement
At this point – after uploading all the documents listed in points 1–7 – you should have met all the conditions for signing the financial agreement. The agreement is signed between the Bratislava University of Economics and Business and the student; any changes or amendments to the agreement are possible only in writing, in the form of an addendum approved by both contracting parties.
The financial agreement is signed in person at the Centre for International Relations in the Rectorate building, 3rd floor (Mgr. Szabová or Ing. Kičinová).
We recommend coming to sign the financial agreement 2–3 weeks before departing for mobility. No student may leave for a study stay without a validly signed agreement!
Before departure, the student is obliged to:
- complete the online language test (the student will receive an email invitation to take the online language test via the OLS portal).
