Erasmus+ Study Mobility

Basic Information

Erasmus+ is a European Union mobility programme funded by the European Commission that focuses on modernising and improving the quality of higher education in Europe and elsewhere in the world. It gives students the opportunity to improve their skills and broaden their employment prospects after graduation. Erasmus+ is one of the best-known and most successful mobility programmes, within which students may complete:

• Erasmus+ study within the EU
• Erasmus+ study outside the EU
• Erasmus+ traineeships
• Erasmus+ graduate traineeships.

Every student of the Faculty of Commerce at the Bratislava University of Economics and Business has the right to participate in Erasmus+ mobility during their higher education studies. The minimum duration of a study stay is 3 months; the maximum duration is 12 months. An Erasmus+ study stay can also be completed repeatedly. Under the rules of the Erasmus+ programme, each student has 12 so-called Erasmus months at each level of study (Bachelor, Master, PhD), which can be used for any combination of study stay, student traineeship or graduate traineeship. However, the sum of the durations of all Erasmus+ mobilities at one level of higher education study (study, student traineeship, graduate traineeship) must not exceed 12 months.

Mobilities in the Erasmus+ programme are implemented on the basis of so‑called Key Actions. Key Action KA131 offers the possibility to travel for mobility within Europe (all EU Member States and non‑EU countries – North Macedonia, Türkiye, Liechtenstein, Iceland and Norway). Students choose specific partner institutions according to the list of Erasmus+ agreements published on the university website.

Primarily, each student is selected to study at a partner institution for one semester, with the possibility to extend the study if the above conditions are met and if both the receiving and sending institutions agree. The study stay may be extended to an additional semester only in the case of an extension from the winter semester to the summer semester, as this constitutes one academic year. It is not possible to extend the stay from the summer semester to the winter semester.

In the event of an early return from mobility, the student is obliged to inform in advance and in writing the coordinator of the Center for International Relations (CIR) and the Vice‑Dean for International Relations of the Faculty of Commerce. A student who returns early from mobility is obliged to return the entire grant contribution or a proportional part of it to the account from which it was paid. The exact amount will be determined by the CIR according to the principles set by the National Agency (SAAIC).

If a student withdraws from participation in the Erasmus+ study programme after being nominated by the faculty, they are obliged to notify this fact without delay, in writing (by email), to both the Vice‑Dean for International Relations of the Faculty of Commerce and the CIR coordinator.

Application and Selection Procedure

Target group

Students of the 1st, 2nd and 3rd levels of study at the Faculty of Commerce of the Bratislava University of Economics and Business

Erasmus+ study is a mobility in the form of study at a partner institution. Overview of Erasmus+ agreements of the Bratislava University of Economics and Business with its contractual partners is available at:: https://euba.sk/medzinarodne-vztahy/partnerske-institucie-a-medzinarodne-organizacie#erasmus-plus.

Grant rates of the Erasmus+ programme for studies (long-term mobilities) are available on the official website of the Bratislava University of Economics and Business: https://euba.sk/www_write/files/SK/medzinarodne-vztahy/odchadzajuci-studenti/dokumenty/2024/aktualne_sadzby_grantovych_prispevkov.pdf.

Each mobility participant (student) is entitled to a travel grant. The amount of this grant depends on the distance between the sending and receiving institution. To determine it, a calculator published on the European Commission’s website is used.
The rate is set for a round trip for one mobility participant; it is not multiplied by two.

Source: SAAIC – National Agency of the Erasmus+ Programme for Education and Training / Version: 2024

Note: “Travel distance” refers to the distance between the place of origin and the place of activity. The “amount” includes the contribution for travel to and from the place of activity.

Green travel – Green travel refers to environmentally friendly means of transportation. If you travel to your study stay by train, bus, boat, or shared car (car-pooling) – at least two students from EUBA, not family members – you are entitled to an increased travel grant. The grant is awarded based on a declaration of honour, which the student must complete before departure and upload to the Excel sheet. After completing the study stay, the student must upload travel tickets or, if applicable, fuel receipts and proof of payment to document the travel.

In the case of green travel, the student is entitled to additional travel days (max. 2 days for the journey to the mobility and max. 2 days for the return trip). These days will be included in the individual support with the financial grant.

Non-green travel – If you travel to your study stay by plane, private car, or motorcycle, you are entitled to the basic travel grant.

In this case, the student is entitled to additional travel days (max. 1 day for the journey to the mobility and max. 1 day for the return trip). These days will be included in the individual support with the financial grant.

Official documentation for participation in the selection procedure

Applications are submitted via the portal https://studyabroad.sk within the deadline specified in the published call.

The user manual for applying via the Study Abroad portal is available on the website of the Bratislava University of Economics and Business: https://euba.sk/www_write/files/SK/medzinarodne-vztahy/odchadzajuci-studenti/dokumenty/2018/manual_studyabroad.pdf 
(Technical support for the Study Abroad portal: , hotline: 0907/551 404)

You must first register, and then directly in the Study Abroad portal fill in and/or upload:

1. The official Erasmus+ application for the relevant academic year. (Attention: students often make a mistake and accidentally submit the application to a different academic year!) In it, the student lists universities according to their preferences.
2. A photograph (“Photograph” section).
3. Other activities – e.g. Student Scientific and Professional Activity (ŠVOČ) – international awards and awards within the university, membership in organisations at EUBA and outside EUBA (Student Parliament, Buddy System, AIESEC, OIKOS, etc.), representation in sports, arts, etc. (“Other Activities” section). If you have multiple documents in this section, upload them as a zipped archive
4. Language certificates (“Language skills – certificates” section) – confirmations and certificates of state language exams (professional/specialised), prestigious language certificates, completed summer schools in the given language, non‑standardised language certificates, etc.
   Note: If you studied the given foreign language at the Bratislava University of Economics and Business as part of your regular studies, do not attach the EUBA certificate (we can see it in AIS in the grade report). This means you should upload only certificates obtained outside EUBA (and only if they are of a higher qualitative level than the level completed at EUBA) and in the language in which you want to study! Unfortunately, the system is preset so that if you do not upload any document, it will not let you proceed. Those who completed the given language at the Bratislava University of Economics and Business as part of their regular studies and therefore do not have any certificate should upload, for example, a blank document in this section. If you have multiple documents in this section, upload them as a zipped archive.
5. Motivation letter in English (“Motivation letter in English” section). Those who will study in another language should also upload a motivation letter in the language in which they will study (“Motivation letter in the language of study at the host institution”).
6. A preliminary list of courses you are interested in studying at 3 selected universities – form to download HERE. We recommend selecting all 3 universities to increase your chance of being nominated to the university you are interested in (“Preliminary list of courses” section).
7. CV in English (“CV in English” section). Those who will study in another language should also upload a CV in the language in which they will study (“CV in the language of study at the host institution”).
8. Print the generated application from the Study Abroad system, sign it electronically (for example, using the online tool https://smallpdf.com/sign-pdfhttps://smallpdf.com/sign-pdf, and send the signed application to   within the deadline specified in the published call for the selection procedure.

Enter “Erasmus+ Study Selection Procedure” in the email subject. Attach: 1) the signed application as a .pdf document; 2) the motivation letter in EN; 3) the CV in EN; 4) the preliminary list of courses you are interested in studying at 3 selected universities.

Information on the results of the selection procedure and the list of students nominated for Erasmus+ will be published on the website of the Faculty of Commerce of the Bratislava University of Economics and Business.

If you have additional questions or uncertainties, please contact us at:

The nomination of students of the Faculty of Commerce of the Bratislava University of Economics and Business for Erasmus+ studies will, after evaluation of the selection procedure, together with the accompanying documentation, be forwarded to the Centre for International Relations of the Bratislava University of Economics and Business, and the nominated students will subsequently communicate directly with the CIR coordinator.

Notice:

We draw the attention of students who apply to the selection procedure within one call that if, after the official nomination is delivered to the Centre for International Relations (CIR), they give up the possibility of going on mobility, the CIR will exclude these students from any further selection procedure with the possibility of travelling in the current academic year. They will be able to re‑apply to the selection procedure for an Erasmus+ study only in the following academic year.

Before Mobility

ATTENTION, CHANGE IN DOCUMENT UPLOAD!

Before departure for mobility, the student is obliged to fill in and upload to the .xlsx file Erasmus+ mandatory documentation before departure the following seven documents:

1. Online Learning Agreement – in the Online Learning Agreement, the student specifies the subjects they plan to study at the host university. The current offer of courses for the given academic year can be found on the university’s website. By signing the LA, the Vice‑Dean for International Relations confirms that the selected courses, after their successful completion and the end of the mobility, will be recognised as equivalents of courses at the Faculty of Commerce.

 Each student of the 1st and 2nd level of study must complete at least 5 courses or 30 ECTS credits.

 In the case of PhD studies, a mobility participant who is a PhD student is obliged to submit, before mobility, a research plan approved by the supervisor at the home university and, after the end of mobility, a research plan confirmed by the supervisor at the host institution. The document must also contain a percentage statement of fulfilment of the research plan. If the conditions set out in the research plan are not met, the participant is obliged to return a proportional part of the grant contribution (e.g., if the research plan is fulfilled at 30%, 70% of the grant contribution from the second instalment will be reduced).

What needs to be done before signing the OLA?

Before you fill in the OLA, you must have the courses you selected at the host university approved and confirmed by the Vice‑Dean for International Relations. Therefore, it is necessary to prepare the following documents and follow several rules and steps:

1. 1. 1. Prepare a list – a complete offer of all courses at the host university in the relevant semester (pay attention to the semester!), i.e., all courses from which you can choose. If the course list is published and available online, also include a link to the list of courses.
      2. Proposal of courses – a fully completed form (to download HERE), where, in individual rows, you list the courses of your study plan at the Faculty of Commerce + the number of credits and, in the next column, the courses you selected + the number of credits you wish to study at the host university as equivalents for the courses at the Faculty of Commerce. In the same row, indicate the courses that are to be mutually recognised, i.e., when you successfully complete the course at the host university, it will be recognised after your return as the course you would have completed at the Faculty of Commerce if you had not gone abroad.
         
         - the courses you choose from the offer of the host university must be compatible with the courses you would be studying at that time at the Faculty of Commerce,
         - the most important factor in course selection is content alignment; it is not important that the course titles are identical, nor in which year or level of study the course is taught at the host university,
         - the Bachelor’s Thesis Seminar and the Master’s Thesis Seminar cannot be recognised for any course completed abroad, so please do not look for an equivalent (however, we recommend that at the beginning of the semester you contact your thesis supervisor, inform them of your situation and arrange a schedule of tasks and possibly online consultations in advance)
         - in the event of ambiguity regarding the substitution of a course in your study plan by a course at the host university based on the course title, we will require you to send us by email the syllabus of the course(s) at the host university.
         
         Carefully study the principles of recognition of part of studies, which are regulated by the internal directive of the Dean of the Faculty of Commerce No. 1/2024, from which certain rights but also obligations arise for you.
         
         
      3. Send the completed “proposal of courses” form in .docx format together with the list – a complete offer of all courses + course syllabi at the host university by email to the International Relations Office of the Faculty of Commerce:
      4. The Vice‑Dean for International Relations of the Faculty of Commerce will check, possibly modify, and subsequently approve the proposed courses. We will send you the approved proposal of courses electronically so that you can fill in the OLA via www.learning-agreement.eu.
         
         Notice: We reserve the right to respond within 10 days from receipt of the proposal of courses.
         
         
      5. Save the approved proposal of courses, as you will need it after the end of mobility – on its basis you will fill in the application for course recognition. At the same time, the proposal of courses will serve for approval of any course changes during mobility.
      6. After receiving the approved proposal of courses, fill in and sign the Online Learning Agreement at www.learning-agreement.eu. The system will automatically send an email requesting the OLA signature to the Vice‑Dean for International Relations, who will check the completed OLA in the system, sign it, or return it for completion/modification.
         
         Guide to completing Online Learning Agreement 3.0
         
         
      7. Download the Online Learning Agreement (OLA) signed by all contracting parties in PDF format and upload it to the .xlsx file Erasmus+ mandatory documentation before departure.

2. Letter of Acceptance confirmed by the host institution – after sending all documents to the host university (observe all deadlines, instructions and information sent to you by the host university by email), you should receive a so‑called Letter of Acceptance (sometimes you may receive it even before submitting the required documentation). After receiving the Letter of Acceptance, upload it to the .xlsx file Erasmus+ mandatory documentation before departure.

3. Release from studies – when the student receives the Letter of Acceptance from the host university, they are obliged to upload it to the .xlsx file Erasmus+ mandatory documentation before departure and contact by email the CIR coordinator (Mgr. Szabová or Ing. Kičinová) to request the issuance of a confirmation of the study stay abroad. Subsequently, the student may request release from studies from the Vice‑Dean for International Relations of the Faculty of Commerce.

To obtain consent for release from studies, you must electronically send to the International Relations Office at :

• confirmation of the study stay – based on the Letter of Acceptance, the CIR will electronically confirm to the relevant faculty the planned study stay abroad for the relevant period,,
• a completed and electronically signed (for example, using the online tool https://smallpdf.com/sign-pdfhttps://smallpdf.com/sign-pdf) application for release from studies – to download HERE.

The application signed electronically (for example, using the online tool https://smallpdf.com/sign-pdfhttps://smallpdf.com/sign-pdf) together with the confirmation of the study stay must be sent to :

After checking that the conditions are met, the Study Department will send you by email the consent to release from studies, which must be uploaded to the .xlsx file Erasmus+ mandatory documentation before departure

Notice: We reserve the right to respond within 10 days after receiving the complete documentation required to issue the release from studies.

4. Bank details – the student is obliged to fill in (bank name and account number) in the .xlsx file Erasmus+ mandatory documentation before departure. Every student travelling abroad must have a bank account in their own name, to which the grant contribution will be sent.

5. Travel insurance (name of the commercial insurance company and policy number)

6. Copy of the travel insurance contract – the student is obliged to arrange comprehensive travel medical insurance and accident insurance for the entire duration of the study stay. We recommend arranging ERAPO travel insurance – specialised insurance for Erasmus+ mobilities. You can choose from 3 insurance packages:

• „ERAPO basic“ – includes the minimum requirements.
• „ERAPO standard“ – also includes the recommended liability insurance for damage caused by participants at school and legal expenses insurance.
• „ERAPO premium“– additionally includes luggage insurance and technical assistance in the event of a rescue operation in the mountains.
  More info: www.erapo.sk

Note: A valid insurance contract (not a Policy Proposal) that has been duly paid must be uploaded to the application. Together with the contract, it is necessary to upload the scope of coverage (either contained in the contract, a table, etc.). In the case of ERAPO insurance, this is the ERAPO certificate. If you conclude insurance remotely (online in the case of ERAPO) and you are issued a policy proposal, you must upload confirmation of payment of the insurance policy (compress both documents into a .zip file and then upload it to the .xlsx file).

7. A valid copy of the European Health Insurance Card.

8. Green travel – Statutory declaration + travel documents – green travel is an environmentally friendly form of travel. If the student does not travel by plane for the Erasmus+ study stay, they may use so‑called green travel. Such forms of travel include travelling by train, bus, boat, or shared car, i.e., car‑pooling (at least 2 students, not family members). In the new project, the student may apply for a green travel contribution and thus receive, in addition to the individual support, a one‑off “top‑up” contribution of EUR 50. In the case of this type of travel, the student is entitled to reimbursement of extra travel days (max. 2 days BEFORE mobility and max. 2 days AFTER mobility). These days will be included in the individual support with the grant..

Signing the financial agreement

At this point – after uploading all the documents listed in points 1–7 – you should have met all the conditions for signing the financial agreement. The agreement is signed between the Bratislava University of Economics and Business and the student; any changes or amendments to the agreement are possible only in writing, in the form of an addendum approved by both contracting parties.

The financial agreement is signed in person at the Centre for International Relations in the Rectorate building, 3rd floor (Mgr. Szabová or Ing. Kičinová).

We recommend coming to sign the financial agreement 2–3 weeks before departing for mobility. No student may leave for a study stay without a validly signed agreement!


Before departure, the student is obliged to:

• complete the online language test (the student will receive an email invitation to take the online language test via the OLS portal).

During Mobility

Upon arrival for the study stay at the host university, it may happen that changes occur in the structure of the courses you selected before departure. Although they are approved and the LA is signed before departure, you may be forced to choose different courses (a course is not opened, timetable clashes occur between some of your selected courses, etc.).

In such a case, you must contact the International Relations Office by email at  and consult each change in the signed LA with the Vice‑Dean for International Relations of the Faculty of Commerce.

For this purpose, you need to inform us about the requested change by email to and attach to the email:

• the updated approved proposal of courses in .docx format – fill in the new course that will be the equivalent of the course at our faculty in the last column of the approved proposal of courses that you received by email before signing the LA,,
• the syllabi of the new course you have chosen.
• after the changes in the proposal of courses have been approved by the Vice‑Dean for International Relations, the approved changes must be recorded in your OLA at www.learning-agreement.eu as “Changes to the Learning Agreement”, indicating which courses are changing. All changes must be recorded in the OLA!
  
  
  • In Table A2 (Exceptional Changes to Table A), indicate:
    1) courses at the host university that you will not complete (deleted),
    2) add the courses that you must additionally (after departure) register at the host university (added).
  • In Table B2 (Exceptional Changes to Table B), indicate:
    1) courses at the Faculty of Commerce for which, after changing courses, you did not find an equivalent at the host university – list them as “deleted”; these will need to be completed after returning from mobility,
    2) if necessary, add other courses from the study plan at the Faculty of Commerce, if such exist, which should be recognised for you after successful completion of the added course at the host university.
    
    
• the system will automatically send by email a request for signature of the “Changes to the Learning Agreement” to the Vice‑Dean for International Relations of the Faculty of Commerce, who will check in the system the changes you recorded to see whether they are in accordance with the approved changes in the proposal of courses and, if these changes are accepted, will sign them..

After Mobility

After returning from mobility, the study stay must be closed – from the point of view of the faculty and your studies, the courses you completed at the host university must be recognised (nostrification).

To recognise the courses completed at the host university, you must send electronically to the International Relations Office, to , the following documents:

• application for recognition – to download HERE – the application must be fully completed in electronic form and sent in .docx format, and, in electronic form, the hand‑signed and scanned application for recognition must be sent in .pdf format
• Transcript of Records – the original, not a copy! Host universities usually send the ToR electronically to your email address; sometimes they send it to the Vice‑Dean for International Relations as well. If the ToR arrives in printed form, or if the host university hands it over to you physically before you return from mobility, you must deliver it to the International Relations Office,
• syllabi of all courses completed abroad in one .pdf or .docx file (not compressed into one folder) (they can usually be downloaded from the university’s website, or request them from the host coordinator)..

Please send the documents for recognition only once they are complete, together in one email.

To close the study stay abroad also from the perspective of the Department of International Mobility (Mgr. Andrea Szabová), please study carefully the following link to know what you must submit to the OMM after returning from mobility: https://euba.sk/medzinarodne-vztahy/odchadzajuci-studenti/erasmus-studium-v-eu#povinna-dokumentacia-od-studentov-po-navrate-zo-studijneho-pobytu-zo-zahranicia